Operations Administrator
Job Type
Full-Time
Location
Edmonton, AB
Salary
$60,000-$75,000
Anticipated Start Date
ASAP
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Park Derochie is a Canadian Owned and Operated, Best Managed Company | Platinum Member with over 65 years of experience in coatings, fireproofing, insulation, scaffolding, blast cleaning, metalizing, and spray foam in large commercial and industrial sectors. Our ‘Best in Class’ approach is built on a strong work ethic, commitment to customer satisfaction, professional development, safety, and a dedicated workforce.
A position with Park Derochie will give you the opportunity to establish a solid career with a large, well-established, and growing company. If you enjoy working with a dynamic team and are seek professional advancement, we invite you to join our team.
What You'll Do
- Coordinate onboarding for new employees, including booking required tests, orientations and training, sending onboarding communications, and ensuring a smooth start into their roles.
- Serve as the primary administrative point of contact for craft, hiring managers, and union representatives.
- Maintain accurate employee records and project directories within Procore, and assist craft employees with Procore navigation when required.
- Perform general administrative duties including data entry, filing, document control, internal communications, and supporting Office Manager–assigned tasks.
- Provide administrative support to Accounting, Payroll, and other internal departments, including accounts payable functions such as commitment management, invoice validation, credit card allocations, and statement reconciliation.
- Liaise with internal departments and field personnel to support daily operations, workforce planning, and manpower coordination.
- Assist with project administration including cost tracking support, timesheet accuracy checks, change order documentation, and updates to project schedules or deliverables within company ERP system.
- Generate client facing LEMs in company ERP system.
- Track and maintain project documentation, specifications, reports, and other records to ensure accuracy and compliance with internal standards.
- Support project progress capture by field personnel using established company tools and support the preparation of reports, logs, and status updates.
- Support subcontractor and vendor coordination activities, including document distribution, data organization, and communication follow-up.
- Assist with internal controls, guideline adherence, and ensuring documentation complies with corporate safety, quality, and training requirements using company safety software.
- Maintain organized digital and physical filing systems for project and corporate documentation.
- Support cross-departmental collaboration across all Park Derochie locations as operational needs arise.
- Perform additional administrative responsibilities as required.
What You Need to Have
- A professional image and superior customer service skills
- Dependable and accountable
- Competency in Microsoft Word, Excel, Outlook, and Teams
- Database, Purchase Order and Vendor Invoice experience
- Highly organized and detail oriented with general knowledge of office procedures
- Strong written and verbal skills to communicate with all levels within the organization
- Excellent analytical and problem-solving skills
- Meticulous records maintenance skills
- Procore experience an asset
What We Offer
- Medical & Dental Benefits
- Retirement Plan Benefits
- Advancement Opportunities
- Hands-on Training/Learning
We thank all applicants for their interest however only those candidates selected for interviews will be contacted.